Springfield Lake Shore Improvement Association
Quarterly Board Meeting
Blue Ridge Club, 6:00 p.m.
November 3, 2010

Call to Order:
President Tom Hiler called the meeting to order at 6:05 p.m. The meeting was opened with the Pledge of Allegiance.

President Hiler welcomed everyone to the Blue Ridge Club.

Roll Call:
The following members were present: Tom Hiler, Kim Curry, Evonne Brandis, Garrett Deakin, Micah King, Vicki McGuar, Chris Ryan, Diane Urbanckas, Rich Berning, Ann Tucker, Pam Tisckos, Jack Madura, and Carol Schempp.

Invited Guests:
President Hiler introduced Lewis Bird and Steve Frank. President Hiler mentioned that Alderman Frank Edwards, Bob Sayre and Officer John Shea were also invited, but did not attend. In the absence of Officer John Shea Tom Hiler mentioned that there had been some burglaries of lake residences. Steve Frank was given the floor to provide current information on projects of CWLP that affect the Association.

There have been a lot of culverts on the lake lanes repaired. At present a large culvert on Forest Ridge is being repaired. Six miles of lake lanes and Long Bay have been resurfaced. There are currently four grants that are different stages of activity.

1. Lindsay Bridge – CWLP has received a $1.1 million grant for restoration. CWLP match is $400,000. This project should be under construction in 2011.
2. IDNR Park Grant – CWLP has requested a grant for 75% of a $975,000 project for a face lift of Center Park. This will provide ADA compliance for sidewalks and playground equipment.
3. Center Park Parking Lot at the Center Park Launch – CWLP has requested a grant for $94,000 to construct a parking lot with a permeable surface.
4. Boat Docks at Lindsay Launch – CWLP has requested a grant for $183,000 to replace the existing boat docks for improvements.

Kim Curry asked Mr. Frank if there is any funding source for road improvements outside of the normal Lake Services budget. Steve Frank said there is none. President Hiler stated that he had talked with Alderman Edwards about putting some of the lease payments towards road improvements.

Kim Curry asked about the status of the erosion control on the shoreline at Boy Scout Camp. Steve Frank said that has been discussion between Mr. Brill and the Boy Scouts. Cinda Schien Kinkade mentioned via email that the Boy Scouts have had a work day at the lake but were unable to secure rip rap barges. She also is of the understanding that CWLP and the Boy Scouts have agreed to schedule a big work day for the spring with several rip rap barges being made available. Steve Frank said his understanding is that no details have been worked out yet.

Steve Frank addressed numerous questions regarding roads and shore line. Several board members complimented work services crews for their prompt removal of debris from some of the late summer storms.

Lew Bird, representing the Lake Council of Clubs, advised everyone that there will be a Chilli Challenge between the lake clubs and that the SLSIA will be invited to participate. Qualifying and other information will be listed in the newsletter and on the website as information is available.

The Lake Council is also looking in to the possibility of having a volleyball tournament at the Lake Beach or other locations. Co-ed teams from each lake club would be the participants. As information on this event materializes it will be placed on the website and newsletter.

The 2011 Event Schedule is being worked on.

Polar Challenge fundraising for Special Olympics will occur. President Hiler will follow up and provide details. Dave Smalley with the Prop Club is in charge.

DAV Club is temporarily closed. Other clubs are in good shape.

Treasurer’s Report
Kim Curry presented the Treasurer’s Report. Total income through 10-31-2010 was $30,134.66. Total expenses were $28,771.89. Our savings account balance is $19,505.16 and our checking account balance is $7,465.46. Motion to approve by Garrett Deakin, second by Vicki McGuar, motion approved. President Hiler requested that the $20 annual dues payment be continued. Request was approved by unanimous voice vote of the board. It was suggested that on the membership application that there be an additional space for an additional voluntary donation to our Sherrel Nutt Scholarship awards. Suggestion was noted and application will be revised. Tom Hiler discussed the problem of returned mailings for both the membership applications and other mailings such as the Wine Tasting and Lobster Boil. Much discussion took place. Vicki McGuar volunteered to be the coordinator.

Secretary’s Report
Teri Holland was not in attendance, but the minutes of the last meeting had been e-mailed to the members. No additions were noted.

Newsletter
Tom Hiler advised the board that he had made a decision based upon some perceived inequities and that no real estate advertisements will be allowed in the newsletter. There was much discussion regarding our advertising policy but all board members felt that the advertising of items for sale was a positive for association members wanting to buy and sell. Micah King will follow up on the items that are listed.

Date of Annual Meeting in January
Tom Hiler is hopeful that this meeting will be at the Firefighters’ Club. He will advise on the date via email, but is hopeful that it will be January 19.

Committee Appointments
Website -- Kim Curry
Wine Tasting Party Kim Curry
   (Feb 20 - Springfield Motor Boat Club)
Lake Club Schedule of Events -- Larry Michaud
Clean-Up Day -- Larry Michaud
   (May 10, 12:00, Springfield Motor Boat Club)
Golf Outing -- Sue Thomas
   (May 27th)
Sherrel Nutt Memorial Scholarships -- Rich Berning
Market Based Home Sale Report -- Pam Tisckos
Membership Directory -- Larry & Loretta Michaud,
   (Hiler to coordinate delivery)
Lake Address Signs -- Tom Hiler
Lobster Boil -- Brenda Tintori
    (September 17)
Nominating -- Chris Ryan, Garrett Deakin, Melinda O’Connor
Lane & Shoreline -- Garrett Deakin, Micah King, Chris Ryan

Donations
It was moved by Garrett Deakin and seconded by Chris Ryan that the following donations be approved: Lincoln Memorial Garden-- $250, SUSART--$500, Power Squadron -- $250. Motion was approved.

New Business
Discussion was held as to whether or not to join the Illinois Lake Management Association. No decision was reached.

Meeting was adjourned at 8:30.

Respectfully submitted,

Rich Berning
Acting Secretary at the November 3,2010 SLSIA Meeting

Springfield Lake Shore Improvement Association
Meeting Minutes for August 4th, 2010 at 6:00 pm
2010 Quarterly Board Meeting
DAV

Call to Order/Pledge
President Hiler called the August 4th Quarterly SLSIA Board of Director’s meeting to order at 6:06 p.m.

Welcome to DAV
President Hiler informed the Board that he received a letter of resignation from Guylia Loftus, citing family priorities as the reason. Guylia’s term expires in 2011. Other Board member terms expiring in 2011 are Nancy Bartolomucci, Bill Beck, Yvonne Brandis, Rich Berning, Jill Leka, Jack Madura, and Sid Mardur. President Hiler plans to appoint a Nominating Committee at the next quarterly meeting. He is looking for a slate of candidates that includes members on lanes not currently represented on the Board.

Roll Call: Board members Tom Hiler, Melinda O’Connor, Kim Curry, Teri Holland, Nancy Bartolomucci, Bill Beck, Rich Berning, Yvonne Brandis, Garrett Deakin, Jill Leka, Vicki McGuar, Larry Michaud, Chris Ryan, Carol Schempp, Cinda Schien-Kincade, Jeff Schlindwein, Pam Tisckos, and Ann Tucker were in attendance.

Introduction of Invited Guests:
Invited guest, Lew Bird, had not yet arrived. Discussion was postponed for Open Floor.

Treasurer’s Report (Kim Curry): Current savings account balance is $19,483.06. Total income to date is $21,152.6. Checking account balance is $10,357.38. 428 membership applications were received (includes duplicate applications for several addresses). Total balance for both accounts is $29,840.44. The Golf Outing netted a profit this year (> $1,700).

Bill Beck questioned the Income line item “Defense.” Kim explained that “Defense” is a voluntary donation line item on the SLSIA membership form. These funds are reserved for legal expenses, if needed.

Pam Tisckos suggested a similar line item on the SLSIA membership form for scholarship donations. For this year, the reported income for the scholarship fund comes from donations made to SLSIA in memory of Loretta Nutt. The addition will be considered for the next application.

The Treasurer’s report was unanimously approved, following a motion by Garrett Deakin and second byVicki McGuar.

Old Business:
President Hiler received information from Springfield police officer, John Shea. Officer Shea said that there has been a rash of residential burglaries and several arrests have been made, but there are still burglars out there. He encourages all lake residents to watch out for their neighbors and to report suspicious activity. Several Board members provided their own experiences with suspicious activity around the lake. Do not hesitate to call 911 if you see something suspicious.

President Hiler requested input from the Board regarding guests we’d like to see invited to quarterly Board meetings. Board members agreed that a representative from CWLP should be in attendance at all meetings since they act as the landlord for lake properties. Board meetings provide the perfect forum to foster better relationships between CWLP and leaseholders. Rich Berning suggested that President Hiler send a letter to Director Renfrow requesting that he, or another CWLP representative, attend all Board meetings. He will help draft that letter. Bill Beck added that we should also invite Alderman Edwards to all meetings.

There was additional discussion about inviting representatives from other organizations, such as the Boy Scouts, to all quarterly meetings of the Board. All lake clubs are SLSIA members, and as members, each organization is entitled to have a representative attend any quarterly Board meeting. Melinda O’Connor added that organizations might not know that they can send a representative to Board meetings because Board meetings were not initially open to the entire membership. The Board agreed that in general, individual organizations do not need a special invitation to attend quarterly Board meetings, however, President Hiler might decide to send an invitation to a specific organization, on an individual basis, if an agenda item was of particular interest to that specific organization. Chris Ryan also wanted to clarify that the Board retained the right to ask non-board members to leave the room if private discussion was warranted. President Hiler confirmed. It was decided that for all future quarterly meetings, President Hiler will send individual invitations to: a representative from the Police Department, Alderman Edwards, and Director Renfrow. All members, including organizations, will receive an invitation to the Annual Meeting only, although any member is welcome to attend any of the quarterly meetings.

Road Conditions:
Steve Frank provided an update via an email. He noted that the temporary improvements to Long Bay road were complete, even though he admitted that the work was no more than a band-aid fix. The fix is estimated to last for two years under the best conditions. Ditches are still needed to drain water away from the road. CWLP is currently in the process of repairing several other lake lanes. Current work is being done on Weinold Lane, Orchard Lane, Idlewild, and Maple Grove. Several of these roads have been oiled and re-chipped. Several new culverts were installed on Orchard Lane as well.

Kim Curry asked if President Hiler intended to follow-up with city officials regarding the status of the grants that were applied for to improve roads. She suggested sending a letter to the mayor requesting the city’s plan for road improvement. President Hiler responded that Alderman Edwards has made a commitment to bring our issues before the Council (see minutes from the May 12, 2010 meeting). The Alderman was not present at the meeting to respond. President Hiler reminded the Board that he sent a letter to Director Renfrow about the condition of Long Bay Road. While it may not have been the only factor, it may have played a role in the City’s decision to fix the road.

Kim reiterated the need to be proactive about the roads. “We need to keep the issue in front of CWLP.” Bill agreed, but added that we need to be careful about how we present our case. We need to present it in a way that demonstrates the benefit to the city. President Hiler added that the road reflects poorly on the City, especially during high-visitor events, such as the Iron Man Triathalon. In fact, this year’s triathalon may have played a role in getting Long Bay Road repaired.

Cinda Schien-Kincade said that we should forget about writing letters. We need to present our case to the City Council and go through the city ordinance.

President Hiler agreed and planned to follow-up with Alderman Edwards about his commitment to present our case to the City Council.

Changing the Date of the Annual Meeting.
There has been recent discussion about changing the date of the Annual Meeting from January to a date during the summer. There are several reasons for the proposed changed, the first of which is the bad weather during the beginning of January. A date change would also allow “snow bird” leaseholders a chance to attend the Annual Meeting. President Hiler was not sure that a summer meeting would be any better attended if the poor attendance at the special meeting held in June was any indication. He did note that the special meeting did not receive a lot of publicity either. Bill Beck noted that the Board members are elected during the annual meeting and if we changed the date, it would change the term of current Board members. He also said that it would require a change to the By-laws.
Garrett Deakin made a motion to leave the date of the Annual Meeting in January, as set in the By-Laws. Nancy provided a second. All voted in favor and the motion carried. Garret also suggested adding a question to the membership application asking the membership if they would like to change the date of the Annual Meeting. Another suggestion was to plan another event during the summer as an opportunity to include leaseholders that are not normally in town during January.

New Business:
CWLP: Steve Frank reported via email that the lake water quality is good despite the hot weather. Fishing has also been decent. He reported that several buoys have been moved and others have disappeared. He said to spread the word that moving buoys will not be tolerated. As a side note, he encourages leaseholders to get along with their neighbors. Conflicts between neighbors are unnecessary. Despite budget cuts and layoffs, the City is managing to keep up with mowing and limb pick-up services.

Shoreline Stabilization:
Scott Slagle, CWLP, indicated that eliminating the rip rap program for leaseholders earlier this year was a means of saving money in his budget. The program requires an operator to load barges and trucks, and then a couple more employees to deliver materials. CWLP only recovers the cost of the rock. CWLP maintains that by providing the rock for shoreline they are encouraging leaseholders to maintain their shorelines. Dan Brill told President Hiler that CWLP started delivering barges again the week after July 4th. So far, 16 barges have been delivered, four each week if weather is permitting. They are currently finishing projects begun last year and will then move to new projects. About 80 tons of rock have been delivered to lease holders and clubs so far this year. The cost of the rock depends on the size of the rock and ranges between $160 and $185. While free, broken concrete is only allowed for filling in a washout or fill, and then it needs to be covered by limestone.

Boy Scout Camp Shoreline:
President Hiler discussed SLSIA’s concerns about the eroding shoreline at the Boy Scout Camp with Scott Slagle and Steve Frank at CWLP. Coincidentally, Steve has been meeting with the Boy Scouts to develop a plan to stabilize the worst sections of the shoreline. Steve said that Dan Brill is working up an estimate of the amount of rip rap needed and associated costs. Kim suggested that SLSIA support the Boy Scouts in their efforts to stabilize the shoreline by paying workers to lay rock if CWLP would provide the rock. According to Steve, the Scouts are planning to provide their own labor. Furthermore, CWLP does not want to provide rock for free, believing their policy of providing rock at cost and free concrete is generous enough.

President Hiler opened the floor for discussion about SLSIA helping with the Boy Scout shoreline project. Cinda Schien-Kincade provided Board Members with some background. She helped Steve get a meeting with the Scouts. She has discussed the Boy Scout camp shoreline with Don O’Brien, the Executive Director of the Abraham Lincoln Boy Scout Council. The Boy Scouts have a nice new sailing facility, which was built with funds donated to the Scouts. The shoreline looks terrible next to this new facility. She said the door was open and the Scouts were very receptive to improving the shoreline. Timing is great. They have money and while they have manpower, she also noted that Eagle Scouts were not an option for this work because their projects cannot be directly connected to the Boy Scouts in any way.

Many Board members agreed that SLSIA should not single out the Boy Scouts to help. Basically, the sentiment is that it would open to door to other organizations asking for our help. In fact, the Boy Scouts have not specifically requested our help. Larry Michaud added that we should encourage CWLP do their job to enforce shoreline maintenance. We should support that effort, but not fund it. Other Board members had the opinion that any effort put toward improving the shoreline at the Boy Scout Camp would improve the lake overall for everyone. We have supported other not-for-profit organizations in the past, why not this?

Nancy Bartolomucci made a motion that SLSIA not financially support any organization for shoreline stabilization. Chris Ryan provided the second. Ten voted in favor and six were opposed. Motion carried. SLSIA will not be supporting the Boy Scout project.

Steve Frank reported that he also plans to talk with other organizations about their shorelines, including the YMCA. The YMCA actually has more eroding shoreline than the Boy Scouts, but the banks aren’t as high.

Open Floor
Garrett Deakin asked about the status of storing trailers on leasehold property. Tom responded that the issue was currently under Aldermanic review.

Kim Curry reminded everyone that Becky Hendricks (The Real Estate Group) was having a live broadcast at her house with Sam Madonia from 6:00 to 7:00 am on August 6th. She lives at 83 Linden Lane. Everyone is invited.

Kim also informed everyone that John Stone passed away. He was responsible for revitalizing Clean Up Day.

The Loftus fundraiser is planned for Saturday, Aug. 7th at 5:00 pm. Admission is $25 for single and $50 for couples. Admission fee includes beer, soda, and food. The auction will be 8:00 pm.

Bill Beck motioned that the Board support the Loftus fundraiser in the amount of $250. Vicki provided the second. The motion was unanimously approved. Bob Gordon volunteered to take the check to the Fundraiser Committee since he was involved with planning the event.

Lew Bird was present to discuss the role of the Council of Clubs in SLSIA efforts. Lake clubs are lake leaseholders. As leaseholders, lake clubs are automatically members of SLSIA. As a SLSIA member, they are entitled to have one member represent the club.

Lew wanted to know if he should encourage clubs to be involved with SLSIA as Board members. President Hiler said that you must be nominated and then elected to be on the Board. Rob Flesher currently represents the Council of Clubs on the Board. If any club wanted to send a representative to Board meetings, they could. He also said that if a lake club representative wanted to serve on the Board, they could ask the Nominating Committee to be included in the slate of candidates.

Melinda O’Connor disagreed. She said that the Council was already represented on the Board.

President Hiler responded that to be on the Board, you must be a SLSIA member. All lake clubs are SLSIA members. They are entitled to one vote, just like households. However, he added that he would not let the Clubs dominate the Board and reiterated that he plans to instruct the Nominating Committee to seek out individuals from lanes not represented currently on the Board.

Jill Leka disagreed with Tom’s interpretation. She does not believe that a Club can select a member to serve on the Board. The intent was to have the Clubs represented and they currently have representation.

Kim asked if the Council of Clubs elected a representative to the SLSIA Board. Lew said that it was more of an “appointment.” Rob Flesher volunteered to be the representative and likes to do it.

Lew wanted to know what issues were of interest to the clubs that were also of interest to households. He said that he wanted to open communication between our groups and to work together more.

Teri Holland asked for approval of the minutes from the May 12th Board meeting. Minutes were approved following a motion from Bill Beck and second from Rich Berning.

President Hiler reported that the new Market-Based report (2004-2009) of home sales on Lake Springfield was complete thanks to Scott and Pam Tisckos. For a copy, see him.

The next quarterly meeting is scheduled for November 3rd at the Blue Ridge Club, 6:00 pm. President Hiler plans to go over the Event’s schedule and activities and a list of contributions from SLSIA. He is going to recommend that we make a contribution to the Power Squadron. They have developed a boating safety video and also hold training sessions on boating safety.

Adjourn
The August 4th meeting of the SLSIA Board of Directors was adjourned at 8:00 pm, following a motion by Bill Beck and second by Garrett Deakin.

Respectfully submitted,
Teri Holland

Springfield Lake Shore Improvement Association
Quarterly Board Meeting
Anchor Boat Club, 6:00 p.m.

Call to Order:
President Tom Hiler called the meeting to order at 6:05 p.m. The meeting was opened with the Pledge of Allegiance.
President Hiler welcomed everyone to the Anchor Boat Club. He announced the recipients of the Sherel Nutt Memorial Scholarship. Madelyn Fetter, Springfield High, and Sara Gerberding, Lutheran High, will each receive $1,200. While both recipients were invited to tonight’s meeting, neither was able to attend. President Hiler proposed holding a special award ceremony, potentially on June 9th at Villa Maria, to have the recipients read their essays on “What Lake Springfield Means to Me.” Tom plans to invite the press, Mayor Davlin, and Director Renfrow. The membership will also be invited and will be notified as soon as a time and date have been selected. Sherel Nutt’s family members were also invited to the ceremony.

Roll Call:
Board members Tom Hiler, Melinda O’Connor, Kim Curry, Teri Holland, Bill Beck, Yvonne Brandis, Garrett Deakin, Rob Flesher, Guylia Loftus, Jack Madura, Sid Marder, Larry Michaud, Chris Ryan, Pam Tisckos, Ann Tucker, and Diane Urbanckas were in attendance

Invited Guests:
President Hiler introduced Steve Frank, representing CWLP, to address lake-road conditions. This was the main topic of discussion and one that occupied the majority of the meeting. Steve Frank informed the Board that CWLP had just completed an inventory of lake roads and lanes. He was somewhat surprised to find that there are 75 lake roads and lanes in all. He agreed that the lake roads are in bad shape. The roads have deteriorated considerably due to consecutive wet years and freeze/thaw cycles. Water wasn’t able to drain properly from the road base and after the freeze/thaw cycles this past winter, some roads literally exploded (turned to mush). There are 22 such areas around the lake that CWLP has had to dig up and rebuild. They have dug temporary ditches to help divert the water. Due to the time and money spent to repair these areas, and reduced manpower due to furlough days and layoffs, CWLP is behind schedule for addressing road problems. They are doing what they can to patch lanes, addressing the worst ones first, but also agreed that the patching was nothing more than a band-aid and will not fix the problem. He has a $75,000 budget for all lake roads. This money has already been spent on patch jobs to date. Steve asked that we bear with them while they get a grip on the problem.

There was frustration over the fact that the City has not addressed the poor condition of Long Bay Road, especially since Todd Renfrow promised SLSIA a year ago at the Annual Meeting that Long Bay was in the City’s budget. Given that Long Bay Road serves as a primary artery for lake traffic, it should be given higher priority.

Steve Frank responded that for two years in a row, there was $550,000 - $600,000 set aside in the budget to repair Long Bay Road from east of Lindsay Bridge to East Lake Drive, but the funds were never allocated (money was proposed, not allocated).

President Hiler asked whether leasehold revenues were the source for lane repair. Steve Frank responded that the leasehold money goes to the General Fund. CWLP is funded separately and that lake road repair comes out of CWLP’s Water Fund. CWLP owns and maintains most lake roads, with a couple of exceptions. West Lake Dr. is maintained by Public Works and the County maintains East Lake Dr.

Alderman Edwards further explained the funding mechanism. The CWLP funds are separate from City funds. CWLP’s Water Fund is responsible for maintaining the lake and surrounding areas, including the Hunter Lake ground.

Sid Marder further commented that the lake lanes are not funded from the same fund as the other roads. Lake roads are predominately owned and operated by CWLP and funded through the Water Fund. Lake lease revenues have historically been used to keep water rates low, not for road repair.

Kim Curry asked “then how do we get our roads fixed”?

Alderman Edwards explained that CWLP is a “mess.” Things have come together in a “perfect storm.” Projections made by CWLP to sell a certain amount of electricity did not come to fruition. The state owes CWLP ~ $5 million. There are furlough days and layoffs. The city is closing engine houses and about to lose Chatham as a major customer. Costs keep going up. Fuel costs are up, labor costs are up, electricity costs are up. The City is no different than anyone else. The City needs to live within the budget and cuts are being made. The City cut $17 million out of the Corporate fund. CWLP eliminated $29 million in expenditures this year because funds weren’t there (and not just for the roads). When the community decided to build a power plant, the money is now going to pay for a new chemical treatment plant, water manes, fire hydrants, and dam gates. It is part of the Capital Development Plan for the City. The City is prioritizing by need. Public Works is ranking roads. An estimated $38 million is needed for road repair and structures. The only option that government has after reducing the budget is to raise funds. “How many people are willing to raise funds to do what we need to do”?

Kim Curry stated that we all understand that the budget is tight, but lake roads have been suffering for years. Lake roads actually require less maintenance than other city roads (no sidewalks or street lights) and the city still can’t seem to get the maintenance done.

Several Board members wondered about the feasibility of transferring the jurisdiction of Long Bay Road (and just Long Bay Road) from CWLP to the Department of Public Works or the County. Long Bay is such a multi-dimensional road. President Hiler asked, even if CWLP did have the money to do the repairs to Long Bay Rd., do they have the ability and engineering to get it done? CWLP is using the same techniques to repair Long Bay as is used on other lanes. With the amount of traffic on Long Bay (estimated at 1200 vehicles per day, according to Steve Frank), those repairs will not last.

Steve Frank said the engineering study of Long Bay Rd. (East Lake drive to just east of Lindsay Bridge) put the cost of repairs at $550,000.

Alderman Edwards also explained that if you want to annex a road to the City of Springfield, it must meet strict criteria or the City will not want it. The City does not want taxpayers to pay for substandard roads. Furthermore, the City does not want any more miles to maintain. As an example, he said the County was willing to resurface East Lake Drive from the steps (at the dam) to the State Police Headquarters if the City would take over maintenance when they were done. The City said no. Therefore, the County still maintains that road.

In response to Garrett Deakin’s question “what does CWLP look to do for Long Bay Rd.”, Steve Frank said that the CWLP is looking for grants to apply for. Long Bay Rd. is one of ten “shovel ready” projects trying to get funding with stimulus funds.

Alderman Edwards added that Lindsay Bridge was also part of the stimulus package presented by the Mayor because of its historical significance. The engineering study done showed that the bridge is too narrow. Repairs include doing away with part of the side walk and then resurfacing the bridge with wider lanes. The cost to repair the bridge is $2 million.

Steve Frank added that if the package doesn’t go through as presented and we get a smaller portion, they are also applying for other grants for the same project because “you can never count on federal dollars.”

Bob Gordon asked about the chance of having a small sliver of the property taxes paid by lake residents earmarked for road maintenance. Alderman Edwards said that is not possible because of the number of homeowner associations within the City. If lake residents were able to do that, then everyone else would also want to. However, he also added that earmarking a certain percentage of lake-lease revenues would be a valid argument.

President Hiler said that according to Doug England, there is approximately $500,000 generated from lake leases each year. Steve Frank confirmed that figure.

Alderman Edwards reiterated the fact that lake-lease revenues go into the CWLP Water Fund. This Fund is used to purify water and pay employees. It generally runs at a deficit and in fact, 3 years ago, the City borrowed $1 million to keep the water plant going. He further explained that the Water Fund has also been paying for Hunter Lake, to the tune of $28 million. Two years ago, the Illinois EPA required another study for Hunter Lake. The study cost the City $275,000. The City still has 667 acres to purchase for Hunter Lake and has to move two sewage treatment plants. He said that we’re in a “black hole,” waiting for a response from Illinois EPA. “We wrote a check to Illinois EPA for $10,000 to get an answer and we are still waiting!” So, the Water Fund is also supporting a $28 million project. If Illinois EPA says no to Hunter Lake, imagine what we could do with the money. And if Illinois EPA says yes, then Alderman Edwards said that he would propose that the City put it on a referendum to see if the citizens of Springfield want their water rates increased by 180%.

At that point, Garrett Deakin brought the discussion back to roads. He asked Steve Frank what else is being done for Long Bay other than the “shovel-ready” projects with grant funding. Steve responded that unless the situation improves, and we won’t know anything until next March at the earliest, they expected to throw more material on it this year (to smooth it out). He would also like to work out a cooperative agreement with Public Works, or at least borrow machines or crew, to help with road maintenance.

Alderman Edwards added that for CWLP’s situation to improve, we needed a long, hot summer to increase revenues.

Pam Tisckos asked Steve if there were any plans to rock and chip the roads this year. Steve said that typically they rock and chip a certain percentage of all roads each year, but this year they are behind schedule due to the deterioration of road conditions.

To wrap things up, President Hiler asked Alderman Edwards if he could take a proposal back to the Council on our behalf. He asked Alderman Edwards to propose earmarking 50-75% of the lake lease money for road maintenance. The Alderman agreed, but also suggested that SLSIA obtain a color-coded jurisdictional map of the lake roads so that we can see “who owns what.”

The road discussion ended with President Hiler saying that he is going to set up a meeting with Alderman Edwards and Rich Berning to discuss the situation further.

Other CWLP Issues:
Kim Curry wanted to know what the City used on the roads this past winter that got tracked all over her house. Steve said it was fly ash (from the ash ponds) and salt.

Harbor Point Condos:
Steve Frank said the condos recently sold. While he did not release the name of the new owner, he did say that the owner plans to continue development.

Rip Rap:
CWLP does not have the manpower this summer for loading barges. They still plan to move some rock, but delivery by truck may be easier (faster) than barge delivery. Steve still plans to meet with the Boy Scout Camp Board for a multi-year, long-range shoreline restoration plan. Kim suggested that the SLSIA might be able to provide manpower for this effort. It was also suggested that some of the money earmarked for lake restoration from the I-55 bridge work be used for some of these shoreline projects. Steve said that of the $750,000 allocated from the bridge work, $400,000 was spent on filter strips. Of the $350,000 remaining in the fund, some was used to purchase riprap.

Marina Update:
Bob Gordon informed the Board that the Marina condo project is currently a muddy mess. The foundation for the second building was poured yesterday. The first model should be ready by June 1. After the model is completed, he will start marketing the condos. Units range in size from 1671 – 2871 sq. ft. The largest square footage is for an end unit with a basement. Three of the four buildings will have walk outs, the other will not. Units will be part of Capital Township. The project is a couple of months behind schedule due to rain, but otherwise going well.

Bob is also working on the addition of right- and left-hand turn lanes and redesigning the entryway into the Marina (requirements of the state). When turning into the Marina, you now go down 100 ft. There will be additional parking for the public. He plans to have it seeded and cleaned up before Memorial Day weekend.

Fireworks are planned for Friday, July 2nd.

Kim Curry asked Bob if he planned to stabilize his entire shoreline. Bob said that he has already stabilized an additional 1500 ft of shoreline and has plans to stabilize all shoreline on his property and reclaim the land.

Frank Edwards clarified that while one can reclaim up to 10’ of shoreline, the survey pins are the legal limit of what can be reclaimed.

Secretary’s Report (Teri Holland):
Minutes from the Nov. 4th meeting of the Board were approved as written.

Treasurer’s Report (Kim Curry):
There is a savings account balance of $19,472.50 and a checking account balance of $11,453.34. There are currently 412 paid SLSIA members. The Wine Tasting party grossed $89.69 and there were (2) $1,200 scholarships awarded. Treasurer’s report was approved following a motion by Garrett Deakin and second by Sid Marder.

Old Business:

Address Signs: Leaseholders ordered 16 address signs. Dan Brill will order and deliver the signs.

Clean-Up Day (Larry Michaud): This year’s event was a success. The weather was great. Could always use more help, but 29 people helped out this year, which is more than last year.

Golf Outing (Sue Thomas): This year’s event will be held May 28th at Lincoln Greens with a shot-gun start at 11:00 am. Kim Curry asked for the Board’s help in obtaining prizes and for filling the field. Entry forms can be found attached to the May newsletter or online.

Garage Sale (Bill Beck): The yearly garage sale is being planned for the first weekend in June (4-6). There was an article in the newsletter and so far, 2 people have signed up. Sign-up forms are available online. Garage sale signs can be obtained at Centrum Café.

Directories (President Hiler): Deliveries are still being made.

Scholarship (Garrett Deakin): The Committee recommended that the essay theme be changed for next year’s application and was looking for suggestions from the Board. President Hiler proposed leaving it up to the Committee.

New Business:

Lake Clubs (Rob Flesher): The Schedule of Events is out and Rob encouraged support of all lake-club events. This weekend is the kick-off event on the lake.

Kim Curry wanted to thank all of the lake clubs this year because all, but two, have joined SLSIA as paid members.

Bill Beck suggested adding the Marina’s firework display to the Schedule of Events. He also suggested that we add an emergency power outage number to the Schedule.

President Hiler proposed adding the firework display to the Schedule of Events only if approved by the Council of Clubs because of opposition to it in the past. He requested that Rob ask the Council for approval.

Website (Kim Curry): SLSIA currently has 16 sponsors. There is a $200 fee for year-round sponsorship. As additional recognition to our sponsors, sponsor ads will be included in future newsletters.

Open Floor:
Kim Curry discovered that SLSIA’s checking account allows only 150 transactions per month. Each check cashed is a transaction. Because we switched the membership drive to the beginning of the year and that coincided with the wine tasting event, we exceeded the allowed transactions for the account and were charged additional fees. Further investigation revealed that we were in the wrong type of account. Kim is subsequently switching accounts and has gotten US Bank to refund the fees.

In addition, US Bank will be donating (2) $50 savings bonds to be used for golf outing prizes.

Adjournment:
Garrett Deakin moved to adjourn the meeting. Bill Beck seconded the motion. The May meeting of the
SLSIA Board of Directors was adjourned at 8:00 p.m.

Respectfully submitted,

Teri Holland
SLSIA Recording Secretary

Springfield Lake Shore Improvement Association
Minutes of Special Meeting at Villa Maria
Wednesday June 6, 2010

President Hiler called meeting to order at 6:00 pm. Diane Urbankas drew the flag on a marker board and the group recited the Pledge of Allegiance.

Roll call. Board members Tom Hiler, Kim Curry, Bill Beck, Garrett Deakin, Micah King, Guylia Loftus, Sid Marder, Peter Murphy, Chris Ryan, Carol Schempp, Ann Tucker, and Diane Urbankas in attendance.

Invited Guests
Madelyn Fetter, one of the winners of the Sherel Nutt Memorial Scholarship, read her essay and was presented with a gift from President Hiler, a necklace from Apricot Lane. Her essay and Sarah Gerberdings will be put on the SLSIA web site.

Kim Curry said that the Nutt family members could not make this meeting, but the whole Nutt family wishes the essay winners well.

Old Business
Road condition update.
President Hiler. The sad state of Long Bay remains the same as the only thing budgeted is patching material. President Hiler went on to say that all services are suffering, only two loads of rip rap have been delivered all year according to Dan Brill CWLP. The administration has determined that mowing and weed eating are the priorities, and there is no summer help. With furlough days and recent storms the crews have been stretched thin, and last week all lake services employees were cleaning up downed trees and limbs.

Mark Eagan. Long Bay and Lindsey Bridge really need work. I fish on lakes all over the place and never encounter roads this bad.

President Hiler. Director Renfrow is trying to obtain grant money for repairs.

Kim Curry. Our lease payments go toward the water fund and we need to have some of that money reserved for roads and shoreline erosion. CWLP needs to be put on notice about roads and erosion.

Mark Eagan. The budget is supposed to be published 30 days before passage on March 1st.

Micah King. Is it possible to have some one from the board sit in on budget meetings.

President Hiler. CWLP would not be willing to give that to anyone, but we have time to organize two or three board members to examine the budget prior to passage.

Golf Outing
Sue Thomas. We were two foursomes short of a full field. The TRN was the club winner. Garret Deakin’s team overall.

Kim Curry. We actually made a little over $1500 this year and over 50 companies donated gifts.

Garage Sale
Bill Beck. Only 9 locations held a sale. Perfect weather on Friday. Spent a $130 for the event. The locations were spread out. Suggests letting the lanes get together and do lane garage sales with access to web site and let participants do their own advertising.

New Business
Springfield Tri-Fest
President Hiler. Event to held Sunday July 25th at Lindsey Boat Dock. 1st flight at 7:30 a.m. 2cnd at 8:00 a.m. YMCA will provide lifeguards. Buoys will be set Saturday p.m.
All types of watercraft welcome to watch for swimmers in distress, and all volunteers are welcome to post race party at the beach house.

Changing the Date of the Annual Meeting
President Hiler. This warrants further discussion at quarterly meeting as this meeting is not indicative of the turnout the board would like.

Open Floor
Garrett Deakin. What about the parking of boat trailers?

President Hiler. That’s on hold, it is under Aldermanic review. CWLP is going to be less lenient on all rules. Was informed by Doug England that signage has become an issue. No signs are permissible on the water side of a lease. The only allowable signage is a regular real estate size sign on the street side.

Kim Curry. Never enforced that before, doesn’t the administration have better things to do than come up with nonsense rules for us?
President Hiler. It stems from some realtor putting up a big sign with his smiling face on the lake side, and neighbors on the other side of the cove did not like his smiling face looking at them while they drank tea and watched the sunset.

Ann Tucker. Wants pictures taken of the road conditions and sent to the SJR.

Micah King. Agrees that someone needs to take pictures.

Garret Deakin. Diane Urbankas wrote a great letter to the editor on road conditions.

President Hiler. Yes, the washboard roads letter.

Sid Marder. Should they be city roads.

President Hiler. According to Alderman Frank Edwards Director Renfrow is unwilling to give it up to Public Works.

Kim Curry. Asks President Hiler if he has plans to write a letter to Renfrow regarding streets and erosion?

President Hiler. Would need help from the board to formulate that letter.

Ann Tucker. We need to get a group together for that type of letter.

The fifty/fifty drawing of $27.50 was won be Tom Hiler.

Garret Deakin motioned for adjournment, Bill Beck seconded, adjournment approved.

Springfield Lake Shore Improvement Association Quarterly Meeting
Blue Ridge Club
February 10, 2010, 6:00 p.m.

Board Members Present: Tom Hiler, Diane Urbanckas, Jeff Schlindwein, Bill Beck, Yvonne Brandis, Kim Curry, Rob Flesher, Ann Tucker, Larry Wedding, Rich Berning, Garrett Deakin, Larry Michaud, Cinda Schien-Kincade, Rob Flesher, Teri Holland, Micah King, Chris Ryan, Rich Berning

Call to Order: President Tom Hiler called the meeting to order at 6:10 p.m. The meeting was opened with the Pledge of Allegiance.

Approval of November 4, 2009 minutes – Minutes from the Nov. 4th meeting of the Board were unanimously approved after a motion by Bill Beck and second by Rich Berning.

Clarification of Board election at the Annual Meeting: Teri Holland recommended a clarification of the minutes from the Annual Meeting regarding election of new board members. To clarify, the following eight Board members were elected to another term that will expire in 2013: Tom Hiler, Tim Kearney, Larry Wedding, Micah King, Cinda Schien, Carol Schempp, Melinda O'Connor and Ann Tucker. Two new board members were also elected, Chris Ryan and Garrett Deakin. Chris will be filling Tim Kearney’s seat and his term will also expire in 2013.

Garrett was originally slated to fill Jack Madura’s seat that was considered open because he missed five consecutive board meetings. However, SLSIA By-laws state that the Board may vote to remove a Board Member that fails to attend four consecutive meetings of the Board, but does not have to take action. Since the Board did not officially vote to remove Jack Madura from the Board, Jack remains on the Board at this time. Bill Beck made a motion that Garrett fill the seat vacated by Sarah Eccles Phillips at the February 2009 quarterly meeting and that the Board not officially take action on either Jack Madura’s or Peter Murphy’s seats at this time. Garrett’s term would then expire in 2012. Larry Michaud provided a second and all voted in favor. Cinda recommended that next fall the Nominating Committee formally approach any Board member failing to attend four consecutive Board meetings to determine their interest in continuing to serve on the Board. The Committee would then provide the slate to the Board at the November meeting.

It was also clarified by Garrett that there are actually 26 Board members on the SLSIA Board. The Council of Clubs representative serves as the 26th member.

Election of Executive Officers: Tom Hiler volunteered to serve again as President of the Association and said that Melinda O’Connor was willing to continue to serve as Vice-President. Kim Curry will retain management of the website. Kim was also nominated for Treasurer, to replace Jeff Schlindwein and Teri Holland was nominated for Recording Secretary, to replace Diane Urbanckas. No other nominations were received. Bill Beck motioned that the slate of candidates for Executive positions be elected by acclimation. Larry Michaud provided a second. The Executive Board was elected by unanimous vote. Tom will nominate a fifth member to the Executive Board at a later time.

Introduction of Invited Guests Present:
John Shea and Bob Sayre were unable to attend the meeting, but Tom announced that Bob Sayre was going to arrange a meeting with the various fishing clubs and that John Shea and he would be attending the meeting. Tom asked Larry Wedding to accompany him to the meeting. Larry agreed. Tom explained that the meeting would address leaseholder’s concerns about fishermen encroaching on private property. It would also address speeding concerns.

Tom then introduced Steve Frank, a CWLP representative. Steve reported that the city budget was very tight this fiscal year, which will affect many city services. The good news is that the lake is full and has been for two years. The rip rap program has not been affected by the budget so far. CWLP is still averaging over 60 barge loads a summer for rip rap. This summer Steve will have five barges available to deliver rock. However, the funding situation has affected Lake Service staffing and there may not be enough staff available to load or to deliver the barges. Call Steve or Dan Brill for rock.

In addition, the $600,000 budgeted for repaving Long Bay road has been put on hold, even though the engineering has been completed. Steve conceded that the condition of Long Bay, as well as many other lake roads, is in desperate need of repair. Steve is also very concerned about the condition of Lindsay Bridge. Repairs for the bridge are estimated at $2.7 million. The bridge is continuing to deteriorate and the longer the bridge goes without repair, the more expensive the repairs needed.

Diane asked if there was anything new to report on the loud noises from the water plant that shook Cottage Grove. Steve did say that he inquired further into the noises and was told that there was no way the noise from the plant could have shook Cottage Grove.

Garrett asked whom to call about pot holes needing repair. Steve said to call Terry Fairclough, Lake Services, at 757-8660.

The question came up about tree limb removal around the lake. Apparently, Lake Services will pick up branches on lake roads only if the lake homeowner cut down the branches themselves. However, if the branches were cut down by someone hired by the lake homeowner, then the homeowner must have the branches hauled away or have the contractor haul the branches away.

Ann asked Steve about the policy for oil and chipping roads. Steve said lake roads are supposed to be done on a three-year rotation. Bill asked whose responsibility it was to maintain the frontage road beginning by the old Lamplighter motel and ending at Island View Ln. There is some confusion about jurisdiction of this road and many other lake roads.

Kim informed Steve’s that the report for the Sedimentation Survey and Dredging Assessment for the coves of Lake Springfield is now available on the SLSIA website and available for viewing. Steve was going to take a look at it.

Teri asked whether the city was going to continue monitoring lake water quality in the absence of state funding for the program this year. Steve assured the Board that the city is committed to continuing water quality monitoring one way or another.

OLD Business
Marina Update - Tom reported that Bob Gordon plans to market his condos starting at $249,900. He plans to talk with Bob before he sends out the newsletter. Several Board members inquired if Bob was maintaining his end of the Agreement with the City to maintain the shoreline. Steve Frank added that he is personally monitoring the marina project. He reported that Martin Engineering was overseeing the project and Steve was pleased with their efforts to date. Steve said the double silt fence installed to keep the bare dirt from running into the lake seems to be working. Kim wanted to know if Bob was responsible for stabilizing all of the shoreline on his property or just the shoreline he plans to develop. Steve said that Bob is responsible for all of the shoreline within his lease. Tom added that Bob is still responsible for planting 150 new trees on his property and that Martin Engineering has drawn up a more accurate design for the location of the 150 new trees. Garrett wanted to know what the setback allowance was for the condos. Steve Frank thought the setback allowance was waived for one or two of Bob’s buildings and to make up for it, the city is requiring Bob to put more filters and sediment basins in to handle the runoff at the site.

Garrett asked what was being done about the dirt piles at the Center Park site. Steve said they recently added to the pile because they dug out the parking lot. Steve said that the city has plans to take care of the dirt and thought a berm with trees might look nice. Steve said to let him know if anyone needed any dirt. Micah asked if people could also come pick up rip rap rock by truck. Steve said the rock loading area is currently on power plant grounds and not accessible to the public because rock tended to disappear if accessible.

Cinda asked if there were any plans to address the shoreline erosion at the Boy Scout camp. With all the new money going into the new building at the camp, why couldn’t something be done about the shoreline? Steve agreed that they have the worst shoreline on the lake and he assured Board members that he was aware of the situation and had plans to meet with board members this spring. He is going to try to get something going there, but said it will have to be a multi-year project. Steve thought that gabion baskets would be the preferred method to use for the shoreline. Board members felt very strongly about addressing the shoreline at the Boy Scout Camp.

Kim asked whether the beach would be open this summer. Steve said that it is not cost effective to keep the beach open. Last summer it cost the city $230,000 when only 7,200 people visited the beach during the eight-week period of time the beach was open. Kim wondered whether the beach could stay open without life guards on duty, as a swim-at-your-own risk area. Steve said that it would be a huge mistake because of the under tows in the lake at the site. Lake drownings would likely increase if that were to occur.

NEW Business
Lake Schedule: Larry Michaud has printed the lake schedule and will start distributing them. He plans to take some to CWLP and start distributing them to the area lake clubs.

Tom informed Board members of the Illinois Lake Management Conference to be held March 3-5 at the Holiday Inn Select in Naperville, IL. Teri is helping plan the conference and will be in attendance.

Hope School project: East Hazel Dell Lane residents are concerned about the new development at Hope School. Tom has been referring questions about the development to Sid Marder, who is also serves on the Board of Hope School. Tom reported that the school has written a letter to send to the East Hazel Dell residents to address some of their concerns.

Membership Applications: Tom reported that Kim sent the membership applications out. There was a stack of returns, over 70, even though the mailing list came from CWLP. Tom asked Board members to look through the stack for names they recognize so they can take the application to them. About 18 in the stack were for paid SLSIA members. Tom has emailed those individuals. Tom will make a call to some of the others returned, such as those for lake clubs, to see if they want an application. Kim made a plea for lake clubs to join our association as paid members. The lake events calendar is free advertising for these clubs. There are also links on our website to many of those clubs.

Wine Tasting – Kim reported that the wine tasting event will be held February 27, 2010 at the Springfield Motor Boat Club from 5:00 to 7:00 pm. She has received responses from 55 people so far, but expects more responses closer to the date. Kim said that anyone wanting to stay for dinner after the wine tasting should call the Motor Boat Club for reservations.

Open Floor
Kim reminded Board members to pay their dues.

Website: Kim welcomed three new sponsors of the website. They are Becky Hendricks of the Realtors Group, Donny O’Connor of The Connor Company Plumbing and Heating, and Jim Fulgenzi of ReMax.

Sherel Nutt Memorial Scholarship: Kim reported that she has received two checks donated to the Sherel Nutt Memorial Scholarship in memory of Loretta Nutt who passed away in January. Bill Beck made a motion to have the money received to date in Loretta’s name ($100.00), along with any other monies received in her name, added to the money from the general fund for this year’s two scholarship awards to be awarded in May. There was a second by Larry Michaud and all voted in favor.

Treasurer’s Report – Kim reported that she has received $3,460 in dues to date. There are currently 197 paid members and there were 9 orders for address signs.

Lincoln Memorial Garden – it’s Maple syrup time. Tree tapping demonstrations begin Saturday, Feb. 20, and run through Sunday, March 19, at Lincoln Memorial Garden and Nature Center. The annual pancake and sausage breakfast will be coming up in March also.
Art in the Garden: Garrett reported that Lincoln Memorial Garden will host an “Art in the Garden” summer fund-raiser again this year on Saturday, June 26th. LMG has issued a Call for Artists to submit nature-inspired work for this event. For more information contact Jim Matheis at Lincoln Memorial Garden, 217/529-1111 or email lmg2301@comcast.net. On another note, Kim reported that she received a thank you note from Jim for the $250 donation SLSIA made to the Garden at the Annual Meeting.

Chili Challenge – Lou reported on the Council of Lake Springfield Clubs Chili Challenge 2010. SLSIA members will compete in the East Region at the Anchor Boat Club on March 6th, 2010. Fliers are available at the various Lake Council Clubs. Details can be found on the SLSIA website or contact Tim Stout, 638-1140.

Membership Directory – Tom said that the directory will be developed using the 2010 membership information. Tom and the Executive Board will make the decision on how it will be completed.

Garrett encouraged all Board members to get involved and help the Executive Board out. There is a lot of work to do that can’t be accomplished by one or two individuals.

Calendar of 2010 Events and Chairpersons:

Scholarship – Rich Berning
Wine Tasting (February 27) – Kim Curry
Cleanup Day (May 1) – Larry Michaud
Garage Sale (May or June, TBA) – Bill Beck
Golf Outing – Ann Tucker and Sue & Bill Thomas
Lobster Boil (September 18) – Melinda O’Connor

50/50 – Rob Flesher was the winner of the 50/50 drawing. He won $26.

Adjournment – Larry Wedding motioned to adjourn and Bill provided a second. The meeting was adjourned at 7:45 p.m.

Respectfully submitted,
Teri Holland, Recording Secretary